Privacy Policy

1. Introduction

RepurposeMyWebinar ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered webinar repurposing platform and related services (the "Service").

By using our Service, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree with our policies and practices, please do not use our Service.

This Privacy Policy is incorporated into and subject to our Terms of Service.

2. Information We Collect

2.1 Information You Provide

We collect information you directly provide to us, including:

• Account Information: Name, email address, password, and profile information when you create an account
• Payment Information: Billing address and payment details (processed securely by our payment processor)
• User Content: Webinar recordings, videos, images, logos, and other content you upload
• Brand Assets: Logos, colors, fonts, and other branding materials you provide
• Communications: Messages, feedback, and correspondence you send to us

2.2 Information Collected Automatically

When you use our Service, we automatically collect certain information:

• Device Information: Device type, operating system, browser type, and unique device identifiers
• Usage Data: Pages visited, features used, time spent, and interaction patterns
• Log Data: IP address, access times, and referring URLs
• Location Data: General geographic location based on IP address

2.3 Information from Third Parties

We may receive information from third parties, including authentication providers (e.g., Google, Microsoft) if you choose to sign in using their services, and analytics providers that help us understand Service usage.

3. How We Use Your Information

We use the information we collect for the following purposes:

• Provide the Service: Process your webinars, generate content, and deliver the features you request
• Account Management: Create and manage your account, authenticate your identity, and provide customer support
• Payment Processing: Process transactions, send billing information, and manage subscriptions
• Communication: Send service updates, security alerts, and respond to your inquiries
• Improvement: Analyze usage patterns and enhance the Service
• Personalization: Customize your experience and provide relevant recommendations
• Marketing: Send promotional communications (with your consent where required)
• Legal Compliance: Comply with legal obligations, enforce our terms, and protect our rights
• Security: Detect, prevent, and address fraud, abuse, and security issues

4. Legal Basis for Processing (EEA/UK Users)

If you are in the European Economic Area (EEA) or United Kingdom (UK), we process your personal data based on the following legal grounds:

• Contract Performance: Processing necessary to provide the Service you requested
• Legitimate Interests: Processing for our legitimate business interests, such as improving the Service, provided these do not override your rights
• Consent: Where you have given explicit consent for specific processing activities
• Legal Obligation: Processing required to comply with applicable laws

5. How We Share Your Information

We may share your information in the following circumstances:

5.1 Service Providers

We share information with third-party vendors who perform services on our behalf, including cloud hosting, payment processing, email delivery, analytics, and customer support. These providers are contractually obligated to protect your information and use it only for the services they provide to us.

5.2 Business Transfers

If we are involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. We will notify you of any such change and any choices you may have.

5.3 Legal Requirements

We may disclose your information if required by law, court order, or governmental regulation, or if we believe disclosure is necessary to protect our rights, your safety, or the safety of others.

5.4 With Your Consent

We may share your information with third parties when you give us explicit consent to do so.

6. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to collect and track information about your use of our Service. Types of cookies we use include:

• Essential Cookies: Required for the Service to function properly (e.g., authentication, security)
• Functional Cookies: Remember your preferences and settings
• Analytics Cookies: Help us understand how users interact with the Service
• Marketing Cookies: Used to deliver relevant advertisements (with your consent)

You can control cookies through your browser settings. However, disabling certain cookies may affect the functionality of our Service.

7. Data Retention

We retain your information for as long as necessary to provide the Service and fulfill the purposes described in this Privacy Policy. Retention periods vary based on the type of data:

• Account Data: Retained while your account is active and for a reasonable period thereafter
• User Content: Retained according to your plan's storage limits; deleted upon account termination or your request
• Usage Data: Generally retained for up to 24 months for analytics purposes
• Payment Records: Retained as required by tax and accounting regulations

8. Data Security

We implement appropriate technical and organizational measures to protect your information, including:

• Encryption of data in transit (TLS/SSL) and at rest
• Secure cloud infrastructure with industry-standard protections
• Regular security assessments and monitoring
• Access controls and authentication requirements
• Employee training on data protection practices

While we strive to protect your information, no method of transmission or storage is 100% secure. We cannot guarantee absolute security.

9. Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information:

• Access: Request a copy of the personal information we hold about you
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information (subject to legal requirements)
• Portability: Request your data in a portable, machine-readable format
• Objection: Object to processing based on legitimate interests
• Restriction: Request restriction of processing in certain circumstances
• Withdraw Consent: Withdraw consent for processing based on consent

To exercise these rights, please contact us at legal@repurposemywebinar.com. We will respond to your request within the timeframe required by applicable law.

10. California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

• Right to know what personal information is collected, used, shared, or sold
• Right to delete personal information held by us
• Right to opt-out of the sale of personal information
• Right to non-discrimination for exercising your privacy rights

We do not sell personal information as defined by the CCPA. To exercise your California privacy rights, please contact us using the information provided below.

11. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence, including the United States and United Kingdom, where our servers and service providers are located.

When we transfer data internationally, we implement appropriate safeguards, including Standard Contractual Clauses approved by relevant authorities, to ensure your information receives adequate protection.

12. Children's Privacy

Our Service is not intended for children under 18 years of age. We do not knowingly collect personal information from children under 18. If we become aware that we have collected personal information from a child under 18, we will take steps to delete that information. If you believe we may have collected information from a child under 18, please contact us immediately.

13. Third-Party Links and Services

Our Service may contain links to third-party websites, services, or integrations. We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies before providing any personal information.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last updated" date. For significant changes, we may also send you an email notification. Your continued use of the Service after any changes constitutes your acceptance of the updated Privacy Policy.